5 Things You Should Know About VIDsigner’s Centralized Signatures

Centralized digital signatures provide a secure and efficient way to sign multiple documents using a digital certificate from any device—whether it’s a smartphone, tablet, or computer. VIDsigner’s centralized solution is perfect for businesses that require staff to approve large volumes of documents quickly and securely. Let’s dive into how centralized digital signatures work and where they’re most helpful.

1. What Is a Centralized Digital Signature?

Centralized digital signatures are tailored for companies whose employees need to sign numerous documents from different devices. Instead of relying on individual storage, cryptographic keys are kept on highly secure, certified HSM (Hardware Security Module) servers. If required, the signatures can also meet the standards for qualified electronic signatures through trusted European providers.

2. How Does the Centralized Signing Process Work?

Here’s a simple breakdown of how the signing process unfolds:

1. Log In
   Users start by accessing the platform and signing in with their credentials to verify their identity.
2. Check Documents
   From the platform’s dashboard, users can view all pending documents. You have the option to sign documents individually or in groups for added efficiency.
3. Sign Using a Digital Certificate
   After selecting a digital certificate stored either locally or in the cloud, users simply enter their PIN to apply the signature.
   Each certificate can be issued either to individuals or linked to a business entity, depending on the use case.

3. Key Benefits of VIDsigner Centralized Signatures

• Multi-Device Access: You can sign from any device, be it a mobile phone, tablet, or computer, giving you complete flexibility.
• Safe Key Storage: Cryptographic keys are safely kept on certified HSM servers to ensure the highest security standards.
• Batch Signing: VIDsigner allows users to sign multiple documents simultaneously, which is ideal for high-volume tasks.
• Support for Qualified Signatures: If necessary, qualified electronic signatures can be issued through certified European Trust Service Providers.

4. Where Are Centralized Signatures Most Useful?

Centralized signatures work best in industries where large amounts of documents need to be signed securely and quickly. Here are some practical applications:

• Healthcare: Digitally sign prescriptions, medical records, or documents during home healthcare visits.
• Sales: Sign contracts, account openings, and financial agreements from any location without delays.
• Human Resources: Easily approve employment contracts, telework agreements, and other HR documents.
• Public Sector: Process inspections, social service documents, and more with secure, verified signatures.
• Logistics: Speed up payment approvals, delivery notes, and invoicing with a quick, centralized signing process.
• Banking and Insurance: Close health forms, insurance policies, and SEPA mandates with ease and security.

5. Why Choose VIDsigner Centralized Signatures?

With VIDsigner, the complexity of managing digital certificates and keys is handled by the service provider. All the user needs to do is log in and sign documents from anywhere. Whether using a web browser or an app, signing is fast, simple, and secure. VIDsigner also uses Microsoft Azure’s certified HSM services for key storage, ensuring the highest levels of safety.

To see how it works in action, refer to this video: How Centralized Digital Signatures Work.

VIDsigner’s centralized digital signatures make it simple to handle high volumes of documents while maintaining top-notch security. Whether you’re in sales, healthcare, or logistics, VIDsigner offers an efficient and reliable solution for modern businesses.